event

Plan concerts & tours

From the date to the last expense receipt

Locations with Google Places autocomplete, automatically calculated travel costs per musician, hotel management, musician requests, and an optional quote assistant – all in one concert record.

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The problem

  • closeConcert info is scattered across email, WhatsApp, and multiple spreadsheets.
  • closeTravel costs are calculated per musician by hand – arguments about the split included.
  • closeWho confirmed? Who needs a hotel? Who has the soundcheck outfit?
  • closeDeclining or delaying customer requests because you can't quote fast enough.
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Our solution

  • check_circleOne concert record with all times (load-in, soundcheck, doors, show, load-out) and a setlist link.
  • check_circleTravel costs are calculated via route planning, automatically split per musician – fairly.
  • check_circleMusician requests with a personal link: accept/decline without login, visible in the overview.
  • check_circleThe quote assistant turns a concert into a fully detailed offer in seconds.

What the concert module includes

Real functionality from the concert form, not marketing copy.

place

Google Places locations

Capture locations via autocomplete or reuse them from a database. Address, city, country, and geo coordinates are filled automatically.

schedule

Complete scheduling

Load-in, soundcheck, doors open, performance start/end, load-out, timezone – every time slot configurable individually.

route

Travel costs with route planning

Auto-calculation of distance, fair split per musician, personal finance view for every band member.

hotel

Manage accommodation

Book hotels, assign rooms, track check-in/out, integrate costs into the concert balance.

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Musician requests

Requests with a personalized personal link – accept/decline without registration. Status visible immediately.

request_quote

Quote assistant

Create a quotation directly from a concert – including musician fees, travel costs, and equipment items.

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Link documents

Attach contracts, PDFs, riders, and stage plots to the concert – with versioning.

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Custom fields

Add band-specific custom fields (dropdown, date, number …) to the concert – visibility per role configurable.

From phone call to performance

Four steps from the first customer call to the paid gig.

1
add_location

Create the concert

Location, date, times – via Google Places in seconds.

2
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Lineup & travel costs

Invite musicians, book hotels, let the system calculate the route automatically.

3
request_quote

Create the quote

Generate a quotation directly from the concert via the assistant – including all line items.

4
queue_music

Link the setlist & play

Assign an existing setlist or create a new one directly from the concert.

route
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Travel costs in one click

Change the address? The route is recalculated, costs per musician updated, and every band member instantly sees their personal balance – even from the tour bus.

FAQ about concert planning

Answers about tours, travel costs, and musician requests.

Can I group concerts as a tour?

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Concerts can be assigned to a band and viewed chronologically as a tour. Travel costs between consecutive concerts are taken into account.

How are travel costs split?

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Per concert, the total distance is calculated and split among participating musicians according to configurable rules – with a personal finance view.

Do musicians need an account to respond to requests?

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No. They receive a personalized personal link by email and can accept or decline directly – no registration.

Are concerts synced to Google Calendar?

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Yes, with Google Calendar sync enabled, concerts are synced bi-directionally. See the integrations page for details.

Can I create a quote directly from a concert?

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Yes, the quote assistant turns the concert data into an offer including musician fees, travel costs, and equipment.

Plan your next concert

Create the concert, invite the lineup, link the setlist – in one app.